When to use this guide: To understand how BitMed automatically picks batches, and how to change the selected batch when a customer requests a specific one.
How Automatic Batch Selection Works (FEFO)
When you add a medicine to a bill, BitMed automatically selects the batch with the earliest expiry date. This is called FEFO (First Expiry, First Out).
- Saves Money: Selling near-expiry stock first prevents medicine from going to waste on your shelves.
- Safety First: Batches that are already expired are never offered or selected automatically.
How to Manually Pick a Different Batch
If a customer asks for a specific batch number or a longer expiry date, you can change the batch in seconds:
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Click on the item row in your billing screen, or highlight it.
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Press F9 on your keyboard to open the Batch Selection window.
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You will see all available in-stock batches along with their batch numbers, expiry dates, available quantities, and MRPs.
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Use your arrow keys to select the desired batch and press Enter.
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The line on your bill updates immediately with the selected batch number and its corresponding MRP.
Frequently Asked Questions
Why isn't a batch showing in the F9 picker? If a batch doesn't appear in the list, it is either completely out of stock in your system or has already expired.
Can two batches of the same medicine have different MRPs? Yes. Different batches printed by manufacturers may carry different MRPs. When you select a specific batch, BitMed will automatically apply that batch's correct MRP.